Friday, December 20, 2013
Friday, December 13, 2013
Saturday, August 3, 2013
IMPORTANT
RECRUITMENT RULE TO BE ANNOUNCED WITHOUT INCLUDING THE
PA/SA CADRE FOR THE PROMOTIONS- IMMEDIATE
ACTION NEEDED PLEASE
Dear Comrade,
Vanakkam, I am M .Nesaraj Selvam Asst Accounts
officer O/o Pr CCA Hyderabad writing this letter to catch your immediate
attention and for quick action.
1)
You may aware that all the PA/SA s of DOP alongwith the
officials of DAP(SrAcct/Jr Acct) are eligible to sit for the JAO examination
which consists of two parts. Such last exam was conducted during June 2012
based on 2002 Recruitment rules.
2)
The Recruitment Rules were framed in 1977 and modified in the
year 2002. In both of the rules the PA/SAs were permitted to sit for the
examination. Unfortunately in the 2002 recruitment Rules 80% was given to
competitive examination and the remaining 20% of vacancies were thrown open
under Seniority Cum Fitness quota for which the SENIOR ACCOUNTANTS OF THE DAP
ALONE ARE MADE ELIGIBLE. We have lost that 20 per cent at that time, Had our
unions fought that out of 20 % about 10%
are to be reserved for those PO& RMS accountants, several of our officials
would have got benefitted.
NOW VERY BIG DANGER IS FINALISED.
AFTER AMALGAMATION OF THE AAO CADRES OF THE POSTAL AND TELECOM, THE CADRE IS
NAMED AS IPTAFS GR B AND ALL THE AAO S ARE COVERED BY THE PROPOSED NEW
RECRUITMENT RULES . IT IS RELIABLY LEARNT THAT ,WHICH IS LIKELY TO BE NOTIFIED
IN THE GOVT GAZETTE WITHIN A WEEK TIME.
THE DANGER IS THAT OUT OF 100 PERCENT VACANCIES, 40% WILL BE FROM OPEN
MARKET THROUGH THE UPSC CHANNEL. ANOTHER
40% IS THROUGH COMPETETIVE EXAMINATION FOR WHICH ONLY THE DAP STAFF( SA/JA/LDC)
ARE MADE ELIGIBLE ! REMAINING 20
PERCENT IS UNDER SENIORITY CUM FITNESS QUOTA FOR WHICH ALSO ONLY THE DAP STAFF (SA/JA/LDC) ARE MADE
ELIGIBLE.
AS SUCH
THE PA/SA CADRE WILL LOOSE THE PROMOTIONAL AVENUE INTO THE ACCOUNTS OFFICER
CADRE ONCE FOR ALL. WHILE THE MAJORITY OF THE CLERICAL CADRE ARE FROM PA/SA,
DELETING THEM FROM ELIGIBLITY IS VERY DANGEROUS. I REQUEST U TO TAKE SWIFT
ACTION IMMEDIATELY TO SEE THAT THE RECRUITMENT RULES WHICH IS SAID TO BE
APPROVED BY THE DOPT IS NOT NOTIFIED AND ALSO TO SEE THAT THE RIGHTS OF OUR
POSTAL/RMS COMRADES ARE ENSURED AND SAFEGUARDED.
Monday, July 29, 2013
FNPO NAPE-C
NATIONAL ASSOCIATION OF POSTAL EMPLOYEES-GROUP ‘C’
No. 06/DO-Minus/2012-2013 Date: 24/09/2012
To
The
Senior Superintendent of Post Offices,
Chennai
– 600 017
Madam,
Sub: - Settlement of Minus Balances in
Savings Accounts and consequent displeasure to innocent staff – reg
This Divisional Union brings to your notice the main cause
of minus balances in Savings Accounts of
Chennai City South Division and requests to stop the arbitrary recovery
of minus balance from the officials.
The reasons for occurrence of minus
balance in Savings accounts are due to the following facts.
i) The SBCO Branch was computerized during
the years 1997 to 1999. But the Sanchay Post for SB Branch was introduced in
the year 2000 and computerization of all SB accounts including SOs completed in
the year 2007-08 only. The computerization of Saint Thomas Mount HO SB Branch
was taken up in the year 2002 and completed in 2003. At that time the Sub
Offices were maintaining manual ledgers for SB. After computerization of HO SB
branch, the SBCO could not agree the balances maintained in SBCO with balances
maintained at the HO SB Branch as LAN connection was not provided to SBCO to
verify Sanchay Post data. The SBCO data has been taken as correct and the
Interest Statements prepared with that data. The data entry made in the HO SB
branch was neither counter checked nor agreed with the SBCO data. The SB branch
work in Sanchay Post initiated without any balance agreement with SBCO data is
the main reason for the present day minus balance.
ii) During the year 2007, the V2 SBCO data
from SBCO was copied and uploaded in the Sub Offices to avoid data entry. The
SBCO data was not an agreed data and whatever mistakes in that data was
incorporated in the Sub Offices. In St. Thomas Mount HO the SBCO has kept a
huge amount as ‘Unposted’ LOT . Due to non-clearance of Unposted items in SBCO, the
balance of concerned SB accounts were less. In the Sub Office due to pressure
of work and for customer satisfaction they simply entered the balance available
in Pass Book to allow further transactions in the account without reconciling
the balance difference. In the Pass
Book there may be some omission of Part II withdrawals entry and consequently
there will be minus balance in such accounts.
iii) When the V2SBCO data was down loaded in
Sanchay Post, the Part II transactions will be shown as Zero as there is no
provision in Sanchay Post ledger card for entry of Part II transactions, but
the balance in the account will be correctly reflected. Whenever a correction
is made by the Sub Office through Data Entry Module, the Sanchay Post will omit
all the Part II transactions in that account while calculating the balance
after correction and hence the balance will be inflated. This finally results
in minus balance in the account.
iv) The computerizations of SB accounts was
ordered without proper guidelines and training to the SB Branch staff. The
Administration has harried the staff for early completion of the
computerization and the work was done in haste and without proper second check.
The Administration did not perceive the importance of agreement of SB Branch
balance with SBCO Balance after the data entry was completed. There was no
perfection in the task and the failure of the Administration to issue proper
guidelines and fix responsibilities at that time is the sole reason for the
present day minus balance. But the Administration is harassing the present
staff for the minus balance instead of accepting responsibility for its
failure.
v) In the early stages of computerization in
SOs, SB data has been uploaded from SBCO but MIS and RD accounts data was not
uploaded. All data of MIS and RD were manually entered through data entry
module and it took few months to complete the above work. In the meantime,
automatic credit/debit list of MIS and RD were prepared manually and posting
was made in manual ledger. Most of the SB balances in sanchay post and Pass
book does not tally while the manual ledger balance and PB tallied. Hence to
avoid customer complaints about difference in balances the manual ledger was
also maintained by the SOs to some extent.
Ignorance of technology and lack of proper guidance by the
administration in time resulted in double work being done by the officials.
This pressure of work led to many variations in the balance of the SB accounts.
New incumbents without knowing these facts, relied on the Sanchay post data and
allowed Part II transactions based on the system data. Counter transactions
were allowed based on the pass book balance resulted in chaos. This is also one
of the main reasons for minus balances.
vi) Due to acute shortage of staff, no
importance was given to SB work of SOSB branch at HO from the earlier days.
Deputation and office arrangements were often made with the officials available
in the SOSB branch only, and the branch was kept vacant most of the time. No
substitute was arranged for leave vacancies also. These led to enormous
accumulation of work in HO SOSB branch. Importance was given only at the end of
March for clearance of arrears in LOT postings
and submission of returns to SBCO for release of interest statement. All the
officials in HO including outsiders were forced to finish the posting work as
early as possible and holiday/Sunday duties were assigned compulsorily. How SB
branch staff can be penalized even
though maximum work has been
extracted from them by the
administration.
vii) The SB branch staff at HO were in a position
to satisfy the customers by passing closure and effecting transfer cases and
thereby avoided customer complaints. Even though the postings of data were not
up to date in system, passbook transactions were cross checked with the
available LOT to pass closure and to effect
transfers. Part II transactions could not be verified if there was any omission
in passbook. As part II transactions has to be consolidated and accounted daily
at HO the data entry of those transactions were made in Sanchay post data entry module then and there.
Here, the main thing to notice was the part II withdrawal
entries were made first and then the LOT
transactions were posted after some months. Balance after transaction and date
of last transactions could not be verified then and there while posting the
LOTs. Moreover at earlier stage of data transfer from FTP, no proper guidance
was given by administration and lot of problems surfaced and rectified later.
Due to the above reasons the minus balance could not be identified then and
there while posting of SO LOTs by HO SOSB
Branch. Hence the innocent officials of HO SOSB branch should not be
penalized.
viii) The basic data now available in all Sub
Offices is defective and could not be relied upon. There are four sets of
balance exists for an account such as
a) V2 SBCO balance
b) HO SB
Branch Balance
c) SO Sanchay post balance
d)Pass Book
Balance
and all the four data differs and so cannot be
taken as correct. However, for day today work in the counter to serve the
customer, the Data available at Sub Office is being relied. The mistakes
arising out of this should not be fixed against the official who has relied on
the data provided by the Divisional Administration by uploading it from V2 SBCO
data.
ix) Some of the account holders had utilized
this confusion to withdraw huge amounts from their accounts resulting in heavy
minus balance. Action can be initiated against them under Rule 18 of PO SB
General Rules, 1981 to recover the amount as arrears of land revenue, instead
of penalizing the innocent Post Office staff.
x) The Sanchay Post software was not properly
tested for bugs before its introduction in PO SB. The Department has
responsibility to the investors and if and when a major scheme like total
computerization is taken up, the scheme should have been properly analyzed and
tested. Only after a positive conclusion is arrived, the scheme can be
implemented. The total confusion prevailing in SB work today is due to the
unscientific approach of the project by the Administration.
Our service Union requests
that the displeasure to innocent officials to make good the minus balance
caused due to above factors to be stopped. The above points may please be
brought to the notice of the Directorate and orders for write off may please be
obtained as one time measure.
It is also understood that recovery of minus balance from
the official at fault has been issued from RO/CO. As the matter is being taken
up with RO/CO for alternative option the action for recovery if any proposed
may kindly be deferred.
Yours sincerely,
/ K.SULTAN MOHIDEEN /
Divisional Secretary
Copy to:
Shri. D.Theagarajan,
Secretary General, FNPO New Delhi
Shri. D.Kishan Rao,
General Secretary, NAPE Group ‘C’ Khairatabad.
Shri. G.P.Muthukrishnan,
Circle Secretary, Anna Road
Friday, July 26, 2013
Subscribe to:
Posts (Atom)